How to Manage User Accounts in Windows 10: It’s Easier Than You Think!

Windows 10 user accounts:

Setting up user account

So your curious about how to manage user accounts in Windows 10 because you have heard from others about needing separate user accounts for everyone using a single PC or Laptop.

Before we get into showing you how easy (yes it’s very easy) it is let’s take a look at why and what type of accounts there are.

If you have more than one person using the same computer, you might want to set up different user’s accounts for each person.

By doing this each user will set up their own personalized account where they will have their own customized Desktop, Start Menu, Documents Folder,  History files, favorites, and other customizations.

Also if you have young children that will be using your PC or Laptop you will be able to set up safeguards for them and will be able to monitor their usage. This one is a Plus in my books!

Each user will have there own sign in and password so no one else (except the Administrator) will have access to their files. They will also be able to run any programs that the administrator sets up to be used by all users and have access to their own separate files and folders relating to their account.

Types of User Accounts:

There are two different types of users account, the Administrator, and Standard user. When you first set up your computer you are asked to create an account and set up you’re your Administrators username which will give you total control of your device.Settings Account

Here you will be able to install software, hardware drivers and be able to create or modify new users and groups. You will also be able to reset passwords, set policies and so forth.

So for the other users, you will set up their account as a Standard user where they will be able to log into their own account run programs that are OKed by the administrator, save files to their user folders, and customize their accounts.

They will not be able to make any system-wide changes, which is a good thing because the last thing you would want is your kids locking you out of your device, lol.

This is a great way for families to share one PC or Laptop and be able to have their own personal files including, Docs, Photo’s, Music, and Video Libraries separate from other users.


How to Set Up a New User Account:

To get started you will want to open up “Settings” by clicking on the Windows icon in the lower left corner, from there select “Accounts”, “Family & Friends” and then click on either “Add a child” or “Add an adult” from the pop-up window.

You will be asked to enter their email if they don’t already have an email address click on “The person I want to add doesn’t have an email address” and you will be presented with another screen where they can set-up their own email account within Windows.HOw to manage user account in Windows 10

Now if they had to set an email account you will have to go back to “Add a child or Adult” and add them using their new email address. From there you will see a screen stating that an “Invitation was Sent”.

After they have excepted the invite they will be able to log into their account, if this is a child they will be asked to have a parents permission.

Here you will have to click on the link which is going to take you to the page for you to sign in for your account.

Once your signed in it will give you the terms of agreement, click “Yes” to accept which will take you to a new page for you to verify that you are an adult by having Microsoft charge your credit card .50cents which they state will be donated to a charity and No your child will not be able to add charges to this card.

I know this sounds like a lot to do, but it will give you a peace of mind knowing that you can monitor and control their activity while they’re using the computer. Below will give you an idea of how and what you can do to keep your children safe on your computer.

Parental Controls:

Concerned parents are often wary about letting their children have free rein on the family computer, (as they should be) that is why Microsoft has added protection for your children. Once you have given Microsoft the go-ahead to allow access to your child’s account the best way to view and manage their account will be to log in at which you can do from any Device that can connect to the internet.

But first, they have to sign in and answer a couple of questions to get going.Getting parents consent

Once you have logged into your Microsoft account you will be able to Monitor your children’s activity and set up rules for their activities while they are using the computer. Here is a list of things you can monitor and control.

  • Activity: Here you can see how much time they spend on their screens, see where they’re surfing, and manage their Apps and Games.
  • Screen Time: Here you will be able to set the time they are allowed to use the computer even when they are on their Xbox.
  • Content Restrictions: Here you can turn a require adult approval for things your child wants to buy in the Microsoft Store, Set an age limit to block inappropriate apps, games, and media. You can also block inappropriate websites and help protect your child from sites and search results that you think are too mature.
  • Spending: Here you can add money to their Microsoft account for them to spend, this way they won’t be able to get carried away with spending foolishly. And you can see what they have purchased under the heading “Purchase History”

Now that you have set up accounts for your users let’s take a look at what can be accomplished.


Syncing Up Devices:

You will have to be connected to the internet to manage your Microsoft accounts, Remember, your Microsoft account gives you opportunities for not only roaming between your devices but also syncing up all of your personal settings with your other devices. In addition, all of your apps, color choices, and even your profile picture can be uploaded to the cloud.

What this means to you is that no matter where you log in from the next time, it will appear just like what was left on the other device that you were using. And should you ever have to reinstall the Operating System all your setting will be set to the saved settings eliminating the hassle of doing all over again. Really convenient, right?


Choose Microsoft or Local Account:

Setting up a Microsoft account involves sharing your info with Microsoft, but you get the benefit of having your settings, stored in the cloud and across your devices.

However, if you prefer, you can also maintain your account locally. All you have to do is click on the “Sign in with local account instead” link and then create a local account. Many users prefer this option because you don’t have to share your information with Microsoft, but it is a matter of personal choice. Setting up a few things first

A phone number and an email account are not necessary for this option as you will just be prompted to enter your username and password. None of your settings are stored in the cloud so you will not be able to sync across other devices.

If you’re a fan of having a local account then you’ll be happy to know that Windows 10 is a lot more user-friendly for them than 8.1 was. You can also get by with a lot more ease by using just a local account than you could previously.

It offers way more services and apps that don’t require a Microsoft account. Either way, switching back and forth from your local account to your a Microsoft account is quite simple.

It’s important to remember, however, that when you want to switch to your local account, signing out of the Microsoft account must first be done. That means that ensuring that you have saved whatever you were working on is a must or you could lose it.

And, in the event that adding more Microsoft accounts is on your agenda, then you can easily do that, too. Just use the links on the bottom of the “Your account” page. If your camera is attached, then creating your new profile picture on this page is a snap as well.



OK, now that you’ve set up your Windows 10 account(s), it may seem that the need for logging in with a username and password every time is a bit of a hassle. On the other hand, there are numerous benefits, as well, that go way beyond just safety and security. Your good to Go

You also gain the option of customizing personal color schemes, login options, and start menu, as well as privacy and browser settings.

And, with specific account types, you also have the capability for synchronizing your settings across numerous devices and juggling several accounts on one single device.



Changing any Standard Account to Administrator Account:

If you should decide on changing from your standard account(s) to an Administrator account, it’s fairly simple. You might want to do this so they have the ability to control other accounts and run key tasks as necessary. First, click on “Start” and then on “Settings”.Change account type

When you’re in Settings, just click on the ” Accounts” category. You’ll find the “Family & other people” link on the left side of the screen, then click on the “user account” that you want to change to an administrator, then click on “Change account type”

You’ll then see a “Standard User” drop-down box, so all you have to do is change it to “Administrator” and click “OK”. Woila! Now that user is an administrator.


Here is What we Have Discussed:

If you have more than one person using the same PC or Laptop it is a good idea to have each person set up their own private accounts so they can have their own separate files and folders on the PC. Also if you have children this is a great way to control and monitor their usage of the PC or Laptop.

Also, we discussed how to manage user accounts in Windows 10, which is quite simple as it is to set up. It’s all accomplished by going into the Operating Systems settings and click on Accounts, from there it’s just a matter of what you want to change.

Here is a Video Covering Every Thing we Have Discussed So You Can See it in Action:


Have any Question or Comments on User Accounts?

Should you have any question or comments you would like to leave please do so in the comment section below! I love hearing from my readers, so don’t hesitate to do so.

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About Author

Hello, my name is Kim and I am the owner of this site. I have been working with computers since they first became available to the public.I have built several computers over the years and enjoy helping others with their everyday computing. Should you have any questions about using your computer, or any other device, please leave me a note below in the comment section and I will be more than happy to help you out. Come back often for more tips and solutions to your every day computing.

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