How many times have you come across seeing an error message stating that the file size is too large when you’re trying to share a set of photos to your friend? Or how about trying to send a large document attached in an email to a co-worker, maybe it’s video presentations, or whatever. I know I have, and it can be quite frustrating.
That’s why I decided to do a little research and find out if it can be done, (of course it can 😊) and if so, how to accomplish this simple task.
There are a few ways you can do this and the easiest would be to somehow send it through your email, so I will start with that. Most email providers will support file size up to 20 to 25 MB, which is quite a large file.
But if you do have a file larger than that there are a couple of ways you can do this. One way is uploading the file to cloud storage and sharing a link to that file in an email. The other way would be to use a compression tool to compress the file and send it that way. So let’s get started with uploading a file to share.
Sending Large files in Gmail:
If you’re using Gmail and you try to attach a file larger than 20 MB, you will automatically be given an option to upload the file to Google Drive.
What happens is that when you attach a large file to your Gmail you will get a pop-up stating that “Attachments larger than 25MB will be automatically uploaded to Google Drive. A download link will be included in your email.” And at the bottom, you will notice a button “OK, got it” or “Cancel”.
If you click on the “OK, got it” Google will upload the file to Google Drive and when it’s done it will insert a link to that file in your email. And if it is a really large file it could take up to a half hour or more (depending on your upload internet speed).
Now before you can send the email the file has to complete uploading to your Google Drive. Once that happens your good to go, the link will be automatically inserted. Quick and simple 😊, well OK maybe not so quick. ☹
Sending Large files in Outlook:
Outlook works much the same way as Gmail when you try to attach a file larger than 33MB you will get a notice stating that the file is too large to send as an attachment and asking you to share it using OneDrive.
You will also see where you can click on “Upload and share as a OneDrive link”. Once you click on that it will start uploading the file to your OneDrive account.
As with using Gmail, you won’t be able to send the email until the file is finished uploading, once that’s done the link to the file is automatically placed in your email. All your recipient has to do once they get the email is to click on the attachment and it will open the file in their browser. This also works the same if your using Outlook 2016 in Microsoft Office.
One good thing you might want to know is that whoever your sending the email to will not have access to any other files in your Google Drive or Outlook drive accounts, just the one you want to share with them.
Sending large files using Yahoo and others:
With using Yahoo and other email providers the process will be a bit different from using Gmail or Outlook, you will have to do the task manually to achieve the same thing. First off you will want to have an account with a cloud storage provider like “DropBox” that offers enough space to handle your task for Free.
You can check out this article to see a list of other Cloud storage providers to see what they have to offer and how much space you can get for free. Most of them offer around 2GB up to 5GB, so as you can see there will be plenty of space for you to share a large file.
They all offer different features and most of them offer a way for you to share your files by the same method above, with a link to a certain file you want to share by inserting it in your email. So take some time and choose the one that works for you.
Once you have set up an account with a Cloud Storage provider upload the file that you want to share. Once it is finished uploading click on the file and take whatever steps required to get a separate link for that file.
As an example in using DropBox.com once you have uploaded the file or files hover over the file and you will see a box to the right that says “Share”. Once you click on the share button it will open an email pop-up box where you can enter the senders’ email address and a message. Once that’s done click on the “Share” button located in the lower right corner. You’re all done.😊
Free and Paid programs for sharing large files:
If you don’t want to bother with uploading and inserting links in an email you can always look to an online service that does it all for you. Here is a great article covering the best of the bunch of online services by “howtogeek.com” written by Lori Kaufman where she covers 15 of the best services.
Compressing files to a smaller size:
Here is one other way you might be able to send a large file and that is to compress it down to a smaller size. Windows and macOS have built-in compression tools that will do the job or you can use a third-party tool that works better and offers better features like encrypting and password protection. The one I really like is 7-Zip and once it’s downloaded and installed it’s really easy to use.
To get started all you have to do is right-click on the file or folder you want to compress, select “ 7-Zip” > “compress and email”. In the next pop-up window, you have a few options to make adjustments (that is if you’re familiar with them) and this is where you can add a password to the compressed file you are sharing. Once your done click on “OK” and it will compress the file and label it as “.tmp.drivedownload”.
That will be the file you are going to share in your email as an attachment. When the person you are sending the file receives it, all they have to do is right click then “Extract”, your all done.😊
So as you can see sending a large file over the internet is possible and quite easy to do. I find that using a Gmail or Outlook email account to be the easiest way to go, it takes all the guesswork and extra steps out of the equation. And if you don’t already have an account with either one they are just as easy or easier to set up as it would be to go the route of opening an account with a cloud storage provider. Whereas with the later you are stuck with uploading the file, getting the link and pasting it into your email.
And if you don’t want to be bothered with using a link to the file in your email, you can always go the route of Zipping the file (as long as it’s not too large) and sending it that way, as always it’s up to you as to which way is going to be the easiest for you. 🙂
As always, I enjoy hearing from my readers, so if you have any questions related to sending large files please Ask, and if you have something to add, please do so in the comment section below.